Annual Notifications
Forms
- Employee Annual Notifications Checklist and Acknowledgement Form
- This form must be completed within 2-weeks of employment & annually thereafter by August 30th of the current school year, following review of the documents below.
- Employee Information Change Form
SELPA-AU Only (Please read the policy and sign and return the Notice of Responsibility Form)
Documents
Asbestos Management Plan
Child Abuse Reporting Procedures
- Child Abuse Reporting Procedures - (BP 5141.4 / AR 5141.4)
- Calaveras County Child Welfare Services (CWS) Contact Information
- COVID-19 Mandated Reporting Requirements (Calaveras County)
- Recognizing and Preventing Child Abuse in a Virtual Classroom
- Please Note: A Mandated Reporter must report the known or suspected instance of child abuse or neglect to the appropriate agency (i.e. County in which the known or suspected instance of child abuse or neglect occurred).
- Mountain Oaks Ione Site - Amador County Child Protective Services (CPS) Contact Information
- Mountain Oaks Sonora Site - Tuolumne County Child Welfare Services (CWS) Contact Information
Code of Ethics & Civility
Code of Ethics - (SP 4119.21 / SP 4219.21 / SP 4319.21 / E 4119.21 / E 4219.21 / E 4319.21)
- Civility Policy - (BP/E 1313)
Codes and Policies of Safe Practices
- Aerosol Transmissible Disease Prevention Program
- Heat and Illness Prevention Program
- Indoor Air Quality Policy
- Injury Illness Prevention Program
- COVID-19 Prevention Program Addendum, IIPP (In accordance with Title 8, Division 1, Chapter 4, Subchapter 7, General Industry Safety Orders Section 3205, COVID-19 Prevention)
- How to Safely Wear and Take Off a Cloth Face Covering (CDC)
- Guidance for Return to Work or School (revised 3.28.2023)
- Changes to Employee Screening:
- The COVID-19 permanent standards have been officially adopted by the OAL and are effective immediately. The changes include no longer requiring daily COVID-19 screening and ending COVID leave. All other current standards are still in effect, including:
- Employees must report to their supervisor if they test positive for COVID-19 and follow guidelines for returning to work after symptoms have passed or after a negative test.
- CCOE will provide COVID-19 test kits, notify public health and close contacts, and provide masks to employees.
- Close contacts will wear a mask for up to ten days (removing masks sooner than day 10 with two sequential negative tests at least one day apart), and test on days 3-5.
- Employees will receive training on COVID-19.
- The COVID-19 permanent standards have been officially adopted by the OAL and are effective immediately. The changes include no longer requiring daily COVID-19 screening and ending COVID leave. All other current standards are still in effect, including:
- COVID-19 Prevention Program Addendum, IIPP (In accordance with Title 8, Division 1, Chapter 4, Subchapter 7, General Industry Safety Orders Section 3205, COVID-19 Prevention)
- Protection from Wildfire Smoke (GetSafetyTrained)
- Rights of Victims of Domestic Violence, Sexual Assault & Stalking
- Transportation Policy - (AR 3541/ Exhibit 3541)
- Universal Precautions - (SP 4119.43 / SP 4219.43 / SP 4319.43)
Complaints Regarding Nondiscrimination in Employment
Dress Code and Grooming Policy
- Dress Code and Grooming Policy - (SP 4119.22 / SP 4219.22 / SP 4319.22)
Drug and Alcohol-Free Workplace
- Drug and Alcohol-Free Workplace Policy - (SP 4020)
Family and Medical Leave Act
Infectious Diseases/Bloodborne Pathogens Exposure Control Plan
Insurance & Medical Information
- HIPPA Notice of Privacy Practices
- Insurance Information
- Qualifying Event for Insurance Changes
- American Fidelity Supplemental Plans
- Long-Term Disability
- Social Security & Medicare
- Medicaid and Children's Health Insurance Program - (CHIP)
- Newborn and Mother's Health Protection Act
- Women's Health & Cancer Rights Act
Local Control and Accountability Plan (LCAP)
Oath or Affirmation of Allegiance
Pesticide Use Notification
Public Employees are Disaster Service Workers
Reasonable Accommodation
- Reasonable Accommodation Policy - (AR 4032)
Sexual Harassment
- Sexual Harassment Policy - (SP 4119.11 / SP 4219.11 / SP 4319.11)
- DFEH Sexual Harassment Pamphlet
Tobacco-Free Schools
- Tobacco-Free Schools Policy – (BP 3513.3)
Uniform Complaint Procedures
- Uniform Complaint Procedures (BP 1312.3) (AR 1312.3)
- Uniform Complaint Form (E 1312.3)
Workers Compensation and Industrial Injuries
Online Training
The Calaveras County Office of Education (CCOE) is fully committed to the health and safety of all staff, students, and visitors. CCOE believes that occupant safety and a healthy environment are important factors in the functioning of the total educational program, making the County schools a better place to learn and work, creating positive relationships with the districts we serve and stakeholders, and preparing students to be responsible citizens and to work safely in the community.As part of CCOE's ongoing obligation to meet this safety commitment and comply with regulatory requirements, all employees must complete certain safety training when they first start working for CCOE and periodically thereafter. The courses are available through the "Get Safety Trained" Self-Insured Schools of California (SISC) online training system and can be completed at the convenience of the employees.
**Please Note: The new GetSafetyTrained.com website continues to be a work in progress; however, is currently available for staff to complete their annual online training for the 2022-2023 school year. Please provide CCOE with a copy of your training certificates or a screenshot of your completed courses on or before August 30, 2022. If you are having any technical difficulties accessing the new GetSafetyTrained website, please contact GetSafetyTrained by completing a support ticket: https://www.getsafetytrained.com/contact**
All employees are expected to complete annual training online for the 2022-2023 school year, between July 5, 2022, and August 30, 2022.
For NEW staff, all required training will need to be completed within 2-weeks of employment.
- Training is available 24-hours a day from any computer or tablet with internet access.
- Users can view and monitor their own personal training records and view or print course completion certificates as needed.
- Paperless training records are kept in the database.
- Instructions for Online Training: Access the link, SISC Online Training Courses – Get Safety Trained
All employees must complete the following training (other training is specific to an individual's job classification):
- COVID-19 Prevention
- Bullying
- Bloodborne Pathogens
- Heat Illness Prevention
- HSA Basic Pest Management in School and Child Care Settings
- Injury and Illness Prevention Program
- Mandated Child Abuse Reporting for Educators
- Sexual Harassment (Non-Supervisors)
- Suicide Prevention (AB2246)...(7-12 Grade Teachers Only; Otherwise Optional)
- Science Safety...(All Science Teachers; Otherwise Optional)
- New Employee Safety Orientation...(New Employees Only; Otherwise Optional)
- Protection from Wildfire Smoke...(New Employees Only; Otherwise Optional)
- FEMA ICS 100 Intro to the Incident Command System (ICS) for Schools...(All New Employees; Otherwise Optional)
- FEMA NIMS 700 Intro to the National Incident Management System (NIMS)...(All New Supervisors; Otherwise Optional)
- Human Trafficking Awareness (AB1227)...(All New Employees, AB1227 Teachers and Administration; Otherwise Optional)
- Training Available at: https://abuse-keenan.safeschools.com/register/151f397d
