Annual Notifications

Forms

• Employee Annual Notifications Checklist and Acknowledgement Form
  • This form must be completed within 2-weeks of employment & annually thereafter by August 30th of the current school year, following a review of the documents below.
• Employee Information Change Form

• • • Notice of Responsibility to Implement SELPA Behavior Emergency Reporting Policy and Procedure Form
      • Behavior Emergency Reporting Policy and Procedure (Revised 05.06.2020)

Documents

Asbestos Management Plan

• Management Plan for Asbestos-Containing Material
  • 2024-2025 Asbestos Hazard Emergency Response Act (AHERA) Annual Notification

Child Abuse Reporting Procedures

• Child Abuse Reporting Procedures - (BP 5141.4 / AR 5141.4)
• Calaveras County Child Welfare Services (CWS) Contact Information
  • COVID-19 Mandated Reporting Requirements (Calaveras County) 
  • Recognizing and Preventing Child Abuse in a Virtual Classroom
  • Please Note:  A Mandated Reporter must report the known or suspected instance of child abuse or neglect to the appropriate agency (i.e. County in which the known or suspected instance of child abuse or neglect occurred).
    
    • Mountain Oaks Ione Site - Amador County Child Protective Services (CPS) Contact Information
    • Mountain Oaks Sonora Site - Tuolumne County Child Welfare Services (CWS) Contact Information

Code of Ethics & Civility

Codes and Policies of Safe Practices

• Aerosol Transmissible Disease Prevention Program
• Heat and Illness Prevention Program
  • NWS HeatRisk (noaa.gov)
  • Updated CIF Heat Policy - California Interscholastic Federation (cifstate.org)
• Indoor Air Quality Policy
• Injury Illness Prevention Program
  • Workplace Violence Prevention Plan Addendum, IIPP
  • COVID-19 Prevention Program Addendum, IIPP (In accordance with Title 8, Division 1, Chapter 4, Subchapter 7, General Industry Safety Orders Section 3205, COVID-19 Prevention)
    • How to Safely Wear and Take Off a Cloth Face Covering (CDC)
    • Guidance for Return to Work or School (revised 1.12.2024)
    • Changes to Employee Screening:
      • The COVID-19 permanent standards have been officially adopted by the OAL and are effective immediately.  The changes include no longer requiring daily COVID-19 screening and ending COVID leave.  All other current standards are still in effect, including:
        • Employees must report to their supervisor if they test positive for COVID-19 and follow guidelines for returning to work after symptoms have passed or after a negative test. 
        • CCOE will provide COVID-19 test kits, notify public health and close contacts, and provide masks to employees. 
        • Close contacts will wear a mask for ten days, and test on days 3-5.
        • Employees will receive training on COVID-19.
• Protection from Wildfire Smoke (GetSafetyTrained)
• Rights of Victims of Domestic Violence, Sexual Assault & Stalking
• Transportation Policy - (AR 3541.1/ Exhibit 3541.1)
• Universal Precautions - (SP 4119.43 / SP 4219.43 / SP 4319.43)

Complaints

Complaints Regarding Nondiscrimination in Employment

• Nondiscrimination in Employment Policy – (SP 4030 / AR 4030)

Dress Code and Grooming Policy

• Dress Code and Grooming Policy - (SP 4119.22 / SP 4219.22 / SP 4319.22)

Drug and Alcohol-Free Workplace

• Drug and Alcohol-Free Workplace Policy - (SP 4020)
  • Drug and Alcohol-Free Workplace - Notice to Employees - (E 4020)

Family & Medical Leave Act (FMLA) and California Family Rights Act (CFRA)

• Family Care and Medical Leave (AR 4161.8 / AR 4261.8 / AR 4361.8)
  • Certification of Health Care Provider (CRD-E11P-ENG, January 2023) for CFRA and FMLA
  • Certification of Health Care Provider For Pregnancy Disability Leave, Transfer, and/or Reasonable Accommodation (CRD-E11P-ENG, September 2022) 

Infectious Diseases/Bloodborne Pathogens Exposure Control Plan

• Exposure Control Plan for Bloodborne Pathogens

Internet and Technology Acceptable Use Policy

• Employee Use of Technology - (SP 4040 / E 4040) 

Local Control and Accountability Plan (LCAP)

• Local Control and Accountability Plan (LCAP)

Oath or Affirmation of Allegiance

• Oath or Affirmation Policy - (AR 4112.3 / AR 4212.3 / AR 4313.3 / E 4112.3 / E 4212.3 / E 4312.3)

Pesticide Use Notification

• Integrated Pest Management Plan 2024-2025 
  • Pesticide Safety Information
  • Healthy Schools Act FAQs
  • Prohibited Pesticide Products

Public Employees are Disaster Service Workers

• Public Employees are Disaster Service Workers
  • Disaster Service Worker Program
  • California Public Employee Disaster Service Worker Brochure

Reasonable Accommodation

• Reasonable Accommodation Policy - (AR 4032)

Sexual Harassment

• Sexual Harassment Policy - (SP 4119.11 / SP 4219.11 / SP 4319.11)
• DFEH Sexual Harassment Pamphlet

Tobacco-Free Schools

Workers Compensation and Industrial Injuries

• Workers Compensation Benefits - Designated Doctor Form 
  
  • Company Nurse
  • List of Designated Clinics and Physicians

Follow the link below to access the PublicSchoolWORKS Training:

• My Safety Portal/Online Health & Safety Training

  • INSTRUCTIONS:  Once you access the page you will enter your username and password. Then choose staff training from the menu options. Once you have verified all of your information and chosen "Click here when correct" you will be connected to the screen with all the required training that is assigned to you for completion. 

All employees are expected to complete annual training online for the 2024-2025 school year, between July 1, 2024, and August 30, 2024. 

For NEW staff, all required training is requested to be completed within 2-weeks of employment, but no later than the first 30 days of employment.